Free Tool
Free Estimate Template
Create a professional estimate in minutes - for free. Fill in your business details, add your services and prices, and download a clean estimate as a PDF. No signup, no watermark, no catch. Whether you run a cleaning crew, an HVAC company, or a handyman business, this free estimate template gives your customers a clear, professional quote that wins the job.
FAQ
An estimate is a document you send a customer before a job that breaks down the expected cost of your services and materials. It's a non-binding quote that helps the customer decide whether to hire you — not a bill.
An estimate comes before the work and shows what a job will likely cost. An invoice comes after the work and is the actual bill requesting payment. The typical flow is: estimate → job → invoice.
Yes. You can fill out the template and download your estimate as a PDF for free, with no account required. Creating a free Cal.day account unlocks extras like adding your logo, emailing estimates directly, and converting an accepted estimate into a booked job.
A complete estimate includes your business details, the customer's information, an itemized list of services and materials with quantities and prices, a subtotal and total, and an expiration date. Adding clear terms (such as "valid for 30 days") protects you if prices change.
Enter your business and customer details, add line items for each service or material with a quantity and rate, and the template totals everything automatically. Then download it as a PDF or send it straight to your customer.
Yes. Once you've filled in the details, you can download a clean, professional PDF instantly — no signup needed. You can print it, attach it to an email, or text it to your customer.
Yes, the template is mobile-friendly, so you can build and send an estimate from a job site or your truck. This is useful for giving customers a quote on the spot.
Most service businesses set estimates to expire in 30 days, which protects you from rising material costs. You can adjust the "valid until" date to whatever suits your business.
An estimate is generally not a binding contract — it's a good-faith projection of cost. It becomes an agreement only once the customer formally accepts it or you both sign a contract. (This isn't legal advice; check the rules in your area.)
Yes. With a free Cal.day account, once a customer accepts an estimate you can convert it into an invoice in one click, so you don't have to re-enter the details.
Yes — there are tailored versions for painting, cleaning, HVAC, handyman, plumbing, lawn care, and pressure washing, each pre-filled with common line items for that trade. Pick your industry and the template adjusts automatically.
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