Appointment reminder software for your business
Calday sends a confirmation the moment someone books, a reminder 24 hours before, and another an hour out
No credit card required · Free forever · 4.8/5 on G2
Sound familiar?
Without Calday
- Clients forget appointments and don't tell you until it's too late
- You send reminder texts manually, or forget to send them at all
- A no-show costs you the slot and the revenue with no warning
- No confirmation sent when someone books. They're not sure it went through.
- Reminders sent too late, or not at all, because you were busy
- Every no-show is a conversation you dread having
With Calday
- Confirmation email sent automatically the moment someone books
- Reminder sent 24 hours before. Another sent 1 hour before.
- Clients arrive because they were reminded twice, without you lifting a finger
- No-shows drop significantly once reminders are running
- Every booking confirmed, every appointment remembered
- You find out about cancellations early enough to fill the slot
Automated appointment reminders features
Confirmation at booking. Reminder the day before. Reminder one hour out. All sent automatically.
Reduce no-shows without chasing anyone
Two reminders hit every client before every appointment. The 24-hour reminder gives them time to cancel. The 1-hour reminder stops the ones who forgot. Both sent automatically.
- 24-hour reminder catches conflicts before they become no-shows
- 1-hour reminder stops last-minute forgetting
- Clients who were reminded are clients who show up
Email appointment reminders that go out without you
You set it up once. From that point, every booking gets a confirmation and every appointment gets two reminders. You never think about it again.
- Confirmation sent at the moment of booking
- Reminders sent at 24 hours and 1 hour before each appointment
- No manual texts. No forgotten follow-ups. No last-minute scrambles.
Appointment reminder service. Running in 5 minutes.
- No credit card required
- Free forever plan
- Free 7-day trial
Appointment reminder app, built into every booking
Scheduling
Your availability rules determine when clients can book. Reminders go out automatically for every appointment that lands in your calendar.
Payments
Pair a deposit with automated reminders for the strongest no-show protection available. Clients who paid and were reminded almost never ghost.
Client Management
Every reminder sent is logged to the client record. Full communication history attached to every profile automatically.
Questions about appointment reminders
Calday sends three emails automatically for every booking: a confirmation at the time of booking, a reminder 24 hours before the appointment, and a reminder 1 hour before. You can customize the timing and the message content for each.
Yes. Edit the subject line and body of each reminder to match your business. Add your cancellation policy, address, parking notes, or prep instructions. Changes apply to all future reminders immediately.
Businesses using Calday's automated reminders report significantly fewer no-shows compared to manual follow-up. Pairing reminders with a required deposit at booking reduces empty slots further — clients who paid and were reminded almost always arrive.
Yes. Once you enable reminders, every new booking triggers the full sequence: confirmation on booking, reminder at 24 hours, reminder at 1 hour. You do not need to set it up per booking.
The slot reopens automatically. Your booking page shows it as available and another client can take it. If you required a deposit, your cancellation policy determines what gets refunded.
Do you have more questions?
Our team is here to help