Scheduling is a skill that once required a dedicated secretary to make sure that every appointment was met and every client kept happy. Nowadays, it’s something we’re expected to do for ourselves, and the result has often been missed deadlines and unhappy people in our social networks. The need for scheduling apps arose, and one of the most popular in recent years has been When2meet.
When2meet seems like a solid option for anyone who wants to schedule their meetings better, thanks to its easy-to-use interface and account-less access. Its simplicity is probably its greatest attraction, but that often means some core features are sacrificed for ease of use. We have to ask ourselves: how does When2meet stand up to scrutiny?
That’s why we’ve put together this guide to When2meet; its core functions and features, and how it compares to Calendly. We’re also including When2meet alternatives to provide as broad an overview as possible. By the time you’re done reading, you’ll know if this scheduling app is right for you.
What is When2meet and who likes it?
The people behind the app decided to create When2meet to provide a scheduling service that would be very simple to use. Apparently, they found the necessity of creating an account for each app or appointment frustrating, and wanted to develop something that would be easy to use every time they needed it. The end result was When2meet, a free, web-based scheduling tool designed to help groups find a mutually convenient time for a meeting.
It’s an interesting idea, and having a scheduling app that doesn’t require an account means you can set up a meeting and invite people rapidly; quicker than many competitors. As such, the first demographic group that flocked to When2meet.com en masse was students, who used its interface to make scheduling social events simpler. It also became popular with entrepreneurs on the go (such as salespeople), freelancers, and independent professionals not working under a corporate scheduling system.
Another core audience that has grown to appreciate its interface is community groups and small teams. It’s a niche field, but these groups have found the app useful for organizing informal meetings or social events, as it removes the hassle of coordinating schedules via email. Overall, this creates the picture of an app that’s undoubtedly easy to access, but is that sufficient?
When2meet is designed to be simple enough that even your grandmother can send event invites.
How does When2meet compare to Calendly?
Of course, we’re adamant that Calday is among the best alternatives to When2meet, but we won’t rest on our laurels with that statement. We’ve got When2meet beat due to these factors.
Ease of Use
Sure, When2meet doesn’t require an account for you to use it, but that’s not the be-all and end-all. Easy access often comes at the cost of a difficult-to-use interface, whereas Calday offers a far superior experience. It’s modern, intuitive, and reliable, and a much better option.
Calendar Integration
Because When2meet doesn’t require an account, it can’t be integrated with calendar apps like Google Calendar or Microsoft Teams. Calday, on the other hand, offers these integrations as standard and plus more besides. You can’t easily coordinate meetings with colleagues using When2meet, but with Calday, it’s seamless.
Time Zone Support
When2meet’s time zone capabilities are there, but they’re not optimized, which can make arranging meetings across multiple time zones confusing and frustrating. Calday, on the other hand, automatically adjusts the time zone of each meeting to take into account every single time zone each attendee is located in.
Notifications and Reminders
Without an account system, it’s no surprise that When2meet doesn’t include automatic reminders and notifications. Calday, however, does, and each notification can be customized to suit your needs. If you have a packed schedule or tend to forget meetings, Calday is your best bet.
Sounds like the right scheduling app for you? Then all you need to do is create an account by following the link, and you’ll be able to take advantage of Calday’s scheduling services. No more stressful scheduling!
What are When2meet’s key features?
We’ve outlined why we believe When2meet isn’t a good alternative to Calday; however, it’s still important to examine this service fairly. It employs some notable key features, which we’d like to share with you in more detail.
No registration required
We’ve already covered this, but it’s worth repeating: When2meet doesn’t require any sign-up. Users can set up events and share them with participants without the need to create an account, so it’s extremely simple to get started.
Visual availability grid
When2meet might not have an account setup but it does provide an availability grid for each event, which visualizes who’s going to be in attendance. It’s a pretty cool feature that makes sure everyone is on the same page about who they’re meeting.
Password protection
Deciding when to meet with your contacts can sometimes involve security concerns, especially if it’s for work. When2meet allows its users to set up password protection for events as required, ensuring the privacy of all attendees.
Automatic saving
When2meet is simple to use, but that doesn’t mean there aren’t people out there wondering how to use When2meet. One of the most common concerns is that events might not be saved automatically after changes are made. Don’t worry; each event is secured, however many changes you make.
The When2meet pros and cons
Let’s recap everything we’ve covered so far and outline clearly the pros and cons. When2meet polls, both of current and former users, tend to highlight the same key factors each time. This allows us to make a comprehensive overview of this scheduling service’s strengths and weaknesses.
Pros:
- Simplicity: The platform's minimalist design ensures ease of use, even for individuals with limited technical proficiency.
- No Account Requirement: Both organizers and participants can engage make a when2meet event without signing up to an account.
- Free to Use: When2meet is entirely free, making it accessible to a wide range of users without budget constraints.
- Immediate Saving: Changes are saved automatically, eliminating the need for manual saving and reducing the risk of data loss.
Cons:
- Limited Advanced Features: The platform lacks integrations with external calendars (e.g., Google Calendar, Outlook) and does not offer automated reminders or notifications.
- Time Zone Confusion: The time zone selection interface can be confusing, as it lists cities and time zones in a non-intuitive order, potentially leading to scheduling mishaps.
- Basic User Interface: The simplistic design, while functional, may appear outdated and lacks the polish of more modern scheduling tools.
- No Mobile Optimization: When2meet creates events without optimizing them for mobile devices, which can make it cumbersome to use on smartphones or tablets.
Students are amongst some of When2meet’s most ardent users.
How to use When2meet
Getting started with When2meet is pretty simple, as we’ve outlined above. We’re confident in the ability of our scheduling service to beat When2meet, to the extent that we’re more than happy to explain how to use this alternative.
How to Make a When2meet
1. Go to the When2meet website – Visit When2meet.com. Remember, there’s no accounts and no When2meet login.
2. Create a new event – Enter the name of the meeting and select the date range.
3. Set the time range – Choose the hours for which availability should be marked.
4. Generate a link – After creating the event, When2meet provides a shareable link.
5. Distribute the link – Share the link with participants so they can enter their availability.
How to Use When2meet
1. Open the event link – Click the shared link from the organizer.
2. Enter your name – Type your name to add your availability to the grid.
3. Mark availability – Click and drag across the grid to highlight available time slots.
4. Check group availability – View overlapping schedules to determine the best meeting time.
Notes on how to Edit a When2meet event
- Participants can modify their availability by reopening the link and adjusting their selected times.
- Organizers cannot edit an event once created, but they can make a new one if changes are needed.
When2meet alternatives
Calday is the best When2meet alternative, now let’s take a look at the rest. Don’t misunderstand us as some of these scheduling services are good at what they do, but if you examine some of the other articles on our blog, you’ll realize that Calday is consistently well ahead of the pack.
Doodle
This When2meet alternative has a lot more to offer as it provides a more regulated approach, including account functionality, of course. It also offers its users the ability to generate polls that they can send to meeting attendees, allowing them to choose from various available time slots. However, one major drawback is that Doodle’s free version is very limited, so it’s not budget-friendly.
Whenisgood
This similarly named scheduler also has a similar intended audience that's mainly comprised of students and freelancers, who need something simple to keep track of their events. It’s a solid option that includes all the essential features you need. Unlike Doodle, though, there’s no way to gauge feedback—Whenisgood polls will have to wait.
Find Time
For the Microsoft aficionados out there, look no further than Find Time, especially if you’re operating a business. The system allows organizers to propose multiple time slots, and participants can vote on their preferred options directly with their email, just like Doodle. With that being said, we can only really recommend this option for businesses, as it’s quite complex.
Take the stress out of scheduling with Calday
There’s a lot to think about in your day-to-day routine. You’ve got to work hard at your job, keep up with friends and family, pay your bills, and take care of your health. Managing all of that can be stressful, so take some of the pressure off by ensuring you never miss a meeting or connection with Calday.
Calday is one of the most reliable and cost-effective scheduling services available. You can integrate it with all your existing calendar apps, set custom automated reminders, and send invitations with ease. All you need to do is sign up - Follow the link and get your scheduling sorted.