Are you a recruiter?
Are you tired of the endless back-and-forth emails you have to send in order to lock in an interview time?
This article is just for you!
You can now peacefully say goodbye to scheduling headaches and say hello to seamless scheduling interviews for candidates with interview scheduling tools.
In our article, we have researched, tested, and reviewed the top 5 interview scheduling tools that you must have in your recruitment toolkit.
From fantastic free options to powerhouse paid plans, you will find something to float your boat!
Let’s not waste any time and get down to business, shall we?
What to Look For in Interview Scheduling Tools When Looking for One?
What should you ideally be looking for in an interview schedule tool?
We have listed everything you should check for as well as ask for when you are either trying out a free interview scheduling tool or testing the trial for a paid schedule interview tool.
Let's get down to business, shall we?
Does It Offer Customization?
The first thing you need to look for is whether the tool offers you any customization or not.
Why do you need to focus on this aspect?
Because interview scheduler tools with customization allow you to tweak things to represent your brand’s identity effectively. This can include a variety of aspects such as personalized email templates, your brand’s aesthetics as well as your company's logo.
Compare Different Options
When looking for an interview scheduling tool, do not forget to compare the different choices you have to see which one is better than the other.
In other words, you need to compare to see which tool in the market suits your needs the best.
You can use online demos, case studies, testimonials as well as online reviews to determine the usability, performance, and functionality of each interview scheduling tool. Moreover, you can also take a look at the security aspects, integration, customer support, and pricing of each interview scheduler tool.
Does It Offer Collaboration?
If you are a recruiter or work for the hiring team in your company, you would know how important it is to have seamless collaboration among the different hiring teams.
Therefore, when you are searching for a tool that allows you to schedule interview jobs, look for features like collaborative feedback mechanisms, real-time updates, and shared calendars.
These features will allow you to enhance your communication and coordination among the different hiring teams.
Test the Automated Interview Scheduling Tool
When investing in anything that could have a substantial impact on your business, it is very important to test that in action.
The same goes for interview scheduling tools!
Take the interview planner for a test drive.
During the trial ask your team members and the other hiring teams to test it as well and give you their honest feedback as well as suggestions.
Essentially, you need to look for a tool that is flexible, compatible with your system, and easy to use for newbies and experts alike.
Does It Have Comprehensive Analytics Features?
You need to look for a robust interview scheduling tool that can deliver insightful analytics.
Therefore, when you are on the hunt for the best interview scheduling software, make sure that it offers key metrics such as candidate drop-off rates, interview-to-hire ratios, and time to fill. These analytics will help you improve your hiring process.
Evaluate The Results
Once you have tested a tool for a while, make sure that you do a comparison.
Measure different aspects such as the impact of the tool, how much time it saved you, how many interviews are scheduled, what is the placement rate, and what is the candidate satisfaction percentage.
Plus, you can also compare the feedback you got from your team and the other hiring teams to see how everyone else perceives the tool in your office.
All in all, look for a tool for scheduling interviews for candidates that delivers positive outcomes and improves your relationship with your stakeholders.
Does It Offer Candidate Experience Enhancements?
Last, but not least, look for a free interview scheduling tool that prioritizes your candidates’ experience. Look for features like intuitive interfaces, clear communication channels, and automated reminders to ensure a seamless candidate journey.
The Best Interview Scheduling Software to Keep an Eye Out For
Now that you know what to look for in an interview scheduler software, let's talk about the best interview tools in the market
Calday
Calday sits at the top of our list.
Rightfully so!
Calday comes with more features that one can count on their fingers.
It is perfect to use for both beginners and experts. You can use its scheduling customizer to set up your availability options for your meetings. Plus, it allows you to block off times when you do not want to take any bookings. You can also allow meetings only during specific time slots.
Calday comes with meeting options for all sorts of event types, ranging from long one-hour sessions to a quick 30-minute consultation with someone.
Do you want to know the best part about Calday?
You can share your meeting link or booking link on your social media channels, including your Facebook and Instagram pages.
So, what are you waiting for?
Set your first appointment with Calday and sit back and relax.
Clockwise
AI-enabled scheduling tools have made it very easy to set up meetings according to interview availability.
Clockwise is one of those amazing tools.
It is a calendar assistant that comes with a scheduling feature called Clockwise Links. With Clockwise Links, you can share the best interview time slot with others while maintaining your privacy and preferences.
This will free up more time for you to undertake other recruiter-related tasks, such as evaluating applicant resumes and making offers. When offering your availability, Clockwise takes into account your Focus Time, lunch break, back-to-back appointments, travel time, days without meetings, preferred meeting times, and more. All you have to do is configure your link, and Clockwise will take care of the rest.
Rooster
Both the recruiting and applicant interfaces of Rooster are simple to use and intuitive. It allows you to conveniently and quickly schedule interviews in addition to analyzing the effectiveness of recruiters. Its key features include bots with intelligence that use pre-programmed scenarios to automate the scheduling process.
Plus, it has fully editable templates available in several languages for international hiring. It provides easy rescheduling possibilities and self-scheduling for candidates. And if you have some scheduler interview questions, then it also has useful information about the performance of recruiters.
When it comes to integrations, this software for scheduling interviews will surprise you. It allows users to integrate Zoom, Webex, Google Meet, Microsoft Teams, Outlook, Google Calendar, Workday, Google Suite, Office 365, and so many other applications.
It is not very heavy on the pocket as well. Plans start at $15/month, with Business at $699/month and Enterprise at $2,299/month. Discounts are available for annual subscriptions. API access starts at $129/month.
Sense
If you want to automate interview scheduling without any fuss, then this is the software for you!
Sense is a comprehensive talent engagement platform designed to boost hiring and surpass recruitment goals. For recruiting teams, it offers a variety of tools and functionalities, such as automated scheduling of interviews.
If you do not know how to schedule an interview with a tool, you will be amazed at Sense's user-friendly interface. It provides extensive customization for scheduling flows, cancellation policies, meeting length, and more. It also makes sure to lessen back-and-forth communication and lets candidates schedule interviews via SMS or chatbots.
YouCanBook.me
Whether you have a small team of 15 people or you run a company with 1000 people, YouCanBook.me is perfect for you!
It is a scalable interview scheduling tool that puts a huge emphasis on its users’ security and uses enterprise-level encryption.
Its more important features are automatic detection of time zones, flexible availability scheduling, sending reminders and interview confirmation via SMS and email, sending automated follow-up emails, rescheduling and canceling options, customized branded booking pages, and so much more.
The integrations you get with this app include Google Calendar, Gmail, Zoom, MS Teams, Microsoft Calendar, Google Meets, Stripe, and Zapier.
The Free plan for this tool offers basic functionality and scheduling features. To access all automation features, the cost is $10/month. Save 10% with an annual plan or 20% with a 2-year subscription. Plus, a 14-day free trial is available for the paid plan.
The Best Interview Schedule Tool: Conclusion
Many new kinds of tools and software have been produced by information and technology breakthroughs to make heavy-lifting operations easier across a wide range of sectors.
The recruiting sector is not an exception in this instance. All organizations should definitely try free interview scheduling tools, regardless of their size, demands, or nature. With the help of contemporary technology, you can expedite the difficult process of scheduling interviews.
And if you are trying to find a one-stop shop for recruiting solutions, you need to cry Calday.
It can simplify the hiring process for you and help you with talent sourcing, resume screening, interview scheduling, candidate management, etc.
So, don't wait any longer and reserve a demo with us ASAP.